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June 21, 2010

A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday, June 21, 2010. Village President Ron Kingery called the meeting to order at 7:00pm. Roll call was answered by Trustees Larry Miller, Mike McWilliams, and Iris Dicks. Trustees Terry Clark, Karen Good, and Matt Bernius were absent.

Approval of Previous meeting minutes
The regular meeting minutes of June 7, 2070 the Water and Sewer Committee meeting of June 10, 2010; the Street and Alley Committee meeting minutes of June 14,2010; and the Police Committee meeting minutes of June 16, 2010; were approved as presented.

President Comments and Announcements
-President Kingery thanked the Arthur Area Association of Commerce for the employee dinner and show.

-He attended a Douglas County hazard mitigation meeting on June 9. The next public meeting is September 23 at 5pm in the County Board Room. The Village has 16 items on the list. This will be one of the first county plans in the state and will allow municipalities to get their federal money more quickly in case of a disaster.

- He talked with MasterBrand representatives about their address, the damage tractor-trailers are causing in the community, and installing signs on Route 133. After talking with IDOT, those signs are not allowed on public right-of-way. He will talk with MasterBrand about changing their shipping address.

-President Kingery commented on the improvements on Route 133 and the blinking light working; the work will hopefully be completed by July 3.

-The oil and chip work on the streets will be done the week of June 28. Rock is being hauled in and stored by the water tower.

-L. Miller stated he talked with railroad representative. A plan was developed to remove the ties in their right-of-way. He is not sure when it will be completed, due to the railroad's budget timing.

-Village auditor Kevin Huffman is working on the Village audit.

-President Kingery has talked with elected state officials about the Palmer Street bridge money being released from the state.

-Due to the July 4 holiday, the next meeting will be Tuesday, July 6.

Treasurer Report
S. Perrine commented on the financial documents.

Visitor Comments
Visitors present were Chris Grossman, Jose Rebollo, Mikki Rebollo, Jesse Whitford, and Village employee Sue Perrine.

Trustee Reports
- M. McWilliams asked about the railroad crossing problems this weekend. Police Chief Goodman stated it was fixed Sunday morning.

- I. Dicks thanked President Kingery for trimming bushes and pulling weeds at the Visitor Center. She suggested painting the Visitor Information Center as a project for the Eastern students. Bob Doan is on vacation and not in the Center. She trained several volunteers last Tuesday. She asked about who is responsible for spraying weeds in the alleys.

Police Chief Report-None

Village Attorney Report
R. Crossman stated he, President Kingery, and S. Perrine are working on a hotel  - motel tax collection issue.

A closing date has not been set for Lot 54.

Old Business-None

New Business
R. Crossman stated when the Class A liquor license ordinance was changed, he forgot to include Class C liquor licenses. Businesses are not allowed to sell alcohol from 1am to 5am Monday through Saturday and 1am to 11am on Sunday. M. McWilliams made a motion to accept Ordinance 06-21A-10 adding a new paragraph D to the Village code. L. Miller seconded. All Trustees and President Kingery voted YEA.

Chief Goodman reviewed the Police Committee meeting, including all of the staffing changes. He presented Chris Grossman and Jesse Whitford as potential part-time officers. They will be available to fill in for vacations and other vacancies. President Kingery recognized Chief Goodman for filling spots with all of the staffing changes in the Department, L. Miller made a motion to hire Jesse Whitford and Chris Grossman as part time officers at $ 11.55 per hour. I. Dicks seconded. AII Trustees and President Kingery voted YEA. Village Clerk Jennifer Perrine administered the oath of office to both officers.

M. McWilliams made a motion to approve Ordinance number 06-21B-10 for the prevailing wage. I. Dicks seconded. All Trustees and President Kingery voted YEA.

The DCEO grant application for the Palmer Street Bridge is in process; some budgeting numbers are needed from Engineer Mike Sullivan. M. McWilliams made a motion to approve the DCEO grant application submittal. L. Miller seconded. All Trustees and President Kingery voted YEA.

Three bids were received for the John Deere snow plow that was declared excess equipment. L. Miller made a motion to accept the highest bid of $177 from C & R Storage. I. Dicks seconded. All Trustees and President Kingery voted YEA.

The contract with Kaye Dick of Coldwell Banker ends July 6. I. Dicks made a motion to extend the contract with Kaye Dick for 6 months. M. McWilliams seconded. Ail Trustees and President Kingery voted YEA.

M. McWilliams made a motion to approve the permit application for the North Vine Street Sanitary Sewer Replacement project using only local funds for the project construction. L. Miller seconded. All Trustees and President Kingery voted YEA.

Several residents have asked about fogging for mosquitoes, and currently, no Village employee is licensed to do the fogging. President Kingery talked with other communities about their programs and how well they work. The safety compliance representative suggested Reed Aviation from Mattoon. Other communities who use that service were contacted, and they were pleased with the service. The necessary documents have been submitted to the state FAA. The cost is $2,400 to spray the 800 acres of the Village. He is available to spray before the July 3 celebration. It will only kill the live mosquitoes. He will be able to provide documentation of additional insurance. L. Miller made a motion to approve the aerial mosquito spray with Reed Aviation on June 28, with a rain date of June 29, for $2,400. L Dicks seconded. All Trustees and President Kingery voted YEA.

 Police Chief Mike Goodman reviewed the history and repairs of the 2002 Crown Victoria squad car that was purchased in 2005 for use with the K9 unit. There was $12,500 set aside in the Water Department budget for a new squad car. There is a 2007 model from the Missouri State Highway Patrol that is already outfitted for a K9 unit. The cost is $13,450. If a new car is purchased, there will then be two cars available as excess equipment to make up the difference in the cost of the new car and what was designated in the budget. R. Hansen reviewed how the K9 unit has deterred crime. The benefits, reciprocity, and the public relations of the unit were discussed. President Kingery tabled this matter to a future meeting.

Approve Expenditures
I. Dicks made a motion to approve expenditures in the amount of $15,695.50. L. Miller seconded. All Trustees and President Kingery voted YEA.

I. Dicks made a motion to approve May expenditures not yet approved in the amount of $85,719.21. M. McWilliams seconded. All Trustees and President Kingery voted YEA.

Adjourn

President Kingery adjourned the meeting at 8:10pm.