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June 7, 2010

A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday, June 7, 2010. Village President Ron Kingery called the meeting to order at 7:00pm. Roll call was answered by Trustees Terry Clark, Karen Good, Larry Miller, Matt Bernius, Mike McWilliams, and Iris Dicks.

President Comments and Announcements
e President Kingery attended an IDOT meeting at Yoder's Restaurant with Jeff Mercer, Sue Perrine, and Jim Watkins.

- He will attend a meeting this Thursday regarding the Douglas County disaster plan.

- Eastern Illinois University contacted the Village regarding a project for their freshman orientation on August 21. There will be about 25 students who will spend approximately three or four hours on a project, He asked the Trustees to think of a project.

Approval of Previous meeting minutes
The regular meeting minutes and the Executive Session meeting minutes of May 17, 2010, were approved as presented.

Visitor Comments
Visitors present were Bob Doan and Jim Fleming from the Arthur Area Economic Development Corporation (AAEDC) and Village employee Sue Perrine.

J. Fleming introduced B. Doan as the Community Development Coordinator for the AAEDC and explained some of his responsibilities.

S. Perrine updated the Board that the Village complies with posting regular session minutes on the website.

Trustee Reports
-T. Clark had a phone call about the traffic for the Strawberry Jam; trucks ended up in the residential area. He has received several comments about the potential 4-way stop at Illinois Street; the majority of them were favorable. He asked if the Village had any correlation with IDOT with the work on Route 133 and the scheduling. There's a concern about the width of the buggy lane on the north side of the highway.

-K. Good investigated solar lights for the Vine and Illinois intersection. President Kingery suggested contacting IDOT for some guidance. The flower bed needs plastic, mulch, and a couple of landscaping timbers. She has seen trucks in the residential area on the west side of town and asked about a response from MasterBrand. President Kingery will be visiting them later this week. He also mentioned looking at tree cutting options and curbing on Illinois Street. She will have bids at the next meeting.

-L. Miller has made contact with the clean-up detail person with the railroad but hasn't received feedback regarding the ditch on the north side of Progress going out towards the elevator. There are ties, overgrown vegetation, and other debris from the railroad blocking water flow which causes water back-up and mosquitoes.

-President Kingery reported on some of the feedback he's receiving on the Palmer Street bridge project. R. Crossman stated some information is needed for the grant forms.

-M. Bernius asked if any Village employees are certified on mosquito fogging; there are none.  The comments he's received on the four-way stop have been negative; he thought some of the parking would need to be changed to accommodate the stop signs. He talked with Jeff Mercer in the Water Department about valves and water meters. The valves don't work and can't be opened. They will try to open them with a machine from Rural Water. Those valves will probably have to be replaced; it will probably cost approximately $5,000. They are looking into the timing to replace the gate valves.

M. McWilliams asked about a traffic pattern study of the Vine & Illinois Sheets intersection. He stated the oil and chip was put down so late year that the rock didn't stick, and the oil is starling to bubble. K. Good stated a bid has been received for this year's oil and chip.

-L Dicks asked that the number of near accidents be taken into account when discussing the four-way stop. There is a CVB meeting on June 22; she will ask Bob Doan to attend. The Visitors Center has been running smoothly, and some new volunteers have been added. She stated there was an article in the Dallas newspaper about the Amish in Illinois. She had someone ask about fogging for mosquitoes.

Police Chief Report
The May Police report was distributed.

- Chief Mike Goodman received a resignation letter from Tim Shadwell, a part-time officer, as his availability has changed. He thanked Tim for his service. He'd like to schedule a Police Committee meeting to discuss potential part-time officers.

Village Attorney Report
R. Crossman stated a few more statistics are needed for the grant forms.

He stated there will not be a problem bidding on a truck online.

He stated that the Village can set some rules in regards to when trash can be set out on the boulevard.

He may have access to some landscaping timbers.

He stated a Class C liquor license application has been received. When the rules on the Class A were changed, it didn't change the hours on Class C. It will be on the next meeting's agenda.

Old Business
President Kingery stated OE Schrock has decided to put a duplex on Lot 9; that fulfills the earlier agreement. M. Bernius made a motion to accept the agreement. M. McWilliams seconded. All Trustees voted YEA.

New Business
- President Kingery stated the bid opening was last Tuesday for the street improvements with Brad Wheeler from Earl Walker Company and Engineer Mike Sullivan attending. One bid for $31,615 was received from Earl Walker Company. K. Good made a motion to accept the bid from Walker's. I. Dicks seconded. All Trustees voted YEA.

- President Kingery stated that the salaries returned from him and the Trustees were to go toward repaying the inter-fund loan payment from the General Fund to the Water and Sewer Fund. The amount is $7,753.52. T. Clark made a motion to utilize the monies for the inter-fund loan payment. K. Good seconded. All Trustees voted YEA.

Approve Expenditures
T. Clark made a motion to approve expenditures in the amount of $14,064.79. K. Good seconded. All Trustees voted YEA.

President Kingery stated a letter was sent to elected officials regarding the potential decrease of income tax that comes from the state to municipalities. The Village is waiting to see what happens in Springfield in an election year.

Adjourn

President Kingery adjourned the meeting at 7:55pm.