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March 1, 2010

A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday, March 1, 2010. Village President Ron Kingery called the meeting to order at 7:00pm. Roll call was answered by Trustees Terry Clark, Karen Good, Darrell Duzan, Matt Bernius, Mike McWilliams, and Iris Dicks.

Approval of Previous meeting minutes
The regular meeting minutes of February 15, 2010, and the joint meeting minutes of February 22, 2010, were approved as presented.

President Comments and Announcements
- President Kingery congratulated the Arthur Knights on their basketball season.

- He received a call from State Rep. Chapin Rose regarding consolidation of 9l I services.

- He received notification from the National Guard that there will not be a flyover on July 3 due to deployment.

- A letter was sent to IDNR on February 15 due to discrepancies on the flood plain map. Bill Singer then brought an engineering map from 1988. Another letter has been sent showing the addresses that are in the flood plain on the current map but not on the 1988 map.

- Some investigation regarding the Simplified Municipal Telecommunications Tax has been done.

- There was a meeting with President Kingery, Attorney Bob Crossman, and Engineer Mike Sullivan regarding the flood plain on the Moultrie County side.

- President Kingery and Sue Perrine completed the Open Meetings training.

- A rural water meeting was held in the Community Building on February 25 with 15 counties represented.

- On February 23, Steve Peterson verbally announced his retirement effective March 12. Advertisements have been completed and contacts made to fill the position.

- He reminded everyone to be counted during the Census and reviewed potential scams.

- He visited with Bob Flider at the R&I last Friday. The Palmer Street bridge funding is at the top of the list on the capital bill.

- The Illinois IRS will be here this Thursday to do an audit on the 2008 payroll.

- Stellar Tours is now located in the Ascherman building.

- The recent change on the Ameren billing saved $8 I 5.76 last month. The bid process is being worked on for the gas utility.

Visitor Comments
Visitors present were Kaye Dick and Amber Mercer, as well as Village employees Randy Murray and Sue Perrine.

Trustee Reports

- T. Clark stated he visited with Bob Flider during his visit in town. He has taken a couple of different phone calls regarding limbs, etc. in yards.

- K. Good talked with the Street Department regarding a snow route; they will get back with ideas of where that would be a good idea. The snow fences haven't been used in about three years. President Kingery stated he talked with Moultrie County IDOT; it might be a possibility for them to plow south to the railroad tracks.

- D. Duzan complimented the employees on the snow removal with limited manpower. He is working with the Street Department regarding a road damage estimate. He hopes to have the streets finished before July 4.

- M. McWilliams stated the leaf burning policy needs to be reviewed.

- I. Dicks attended the area tourism meeting on Thursday. They are working on certification with the state, a job description for a candidate, and a location for a central office. A meeting has been scheduled in April at Yoder's: the communities' Village boards will be invited.

Police Chief Report
The monthly report was distributed.

Police Chief M. Goodman explained the updates to the 911 services, allowing fire protection districts to vote to join the system. He explained some of the differences between Moultrie County having a basic system and Douglas County having an enhanced system.

Village Attorney Report-None

Old Business
M.  Bernius reviewed the need for a generator at the wells. Central Power Products found a used one in Ohio. He reviewed the specifications and items included in the price of $12,458.95; he was unsure of the value of the old one. A new one costs approximately $25-30,000. M. Bernius made a motion to approve the purchase of the used generator. M. McWilliams seconded   All Trustees voted YEA.

New Business
K. Dick stated Coldwell Banker is paying $50 towards the cost of the logo preparation; they are asking for the Village to pay $100. They do not expect the Village to pay for the plat expense. Several Trustees were not aware of the cost; the money in that budget line is $17. K. Good made a motion to reimburse Coldwell Banker $100 for the logo design. I. Dicks seconded. Trustees Good, Duzan, and Dicks voted YEA. Trustees  Clark. Bernius, and McWilliams and President Kingery voted NAY.

S. Perrine was contacted by the Douglas County Health Department regarding holding four childhood immunizations clinic (one each in April, May, June, and July) in the Community Room. She reviewed the cost of the shots is $6, but there is no cost for those who can't afford to pay. There are no conflicts on the schedule. M. Bernius made a motion to approve waiving the fee for those dates for the Douglas County Health Department. D, Duzan seconded. All Trustees voted YEA.

President Kingery and M. Bernius reviewed the discussions from the Joint Meeting on Monday, February 22, and previous discussions by Trustees regarding the money allocated for the purpose of staffing the Visitor Center. There was brief discussion regarding how the agreement will work and a concern about the return on the investment. L Dicks commented on the willingness of some volunteers to work at the Visitor Center. A job description will be developed and brought back to the Trustees so that everyone is "on the same page."

S. Perrine stated WTW Salvage picked up appliances last year during Clean Up Days and would like to do so again this year. She read a statement they sign, and they provide proof of insurance. M. Bernius made a motion to allow WTW Salvage to pick up appliance again with the signage of the document. K. Good seconded. All Trustees voted YEA.

President Kingery reviewed actions taken on S. Peterson's retirement. The position is being advertised in newspapers and some websites. Jeff Mercer is spending time learning some of the duties,  and Gary Jent is also assisting. President Kingery is working on a training manual" After the Sewer Department manual is completed, one will be written for the Water Department. Applications will be reviewed later in the month.

President Kingery stated he has talked with M. Bernius regarding some electrical work that needs to be completed at the Sewer Plant to bring it into safety compliance. Harris Electric has been contacted and was to look at it this afternoon.

R. Crossman reviewed information regarding the Simplified Municipal Telecommunications Tax. The proposed rate is 5%; if it goes above that, the Village would lose franchise fees. It's estimated the Village would received $45-50,000 per year into the General Fund. The Ordinance for the tax would go into effect on July 1, and the Village would start receiving the income in October. It can be changed yearly. The Village can designate exemptions; there was discussion regarding how this will affect utility bills. T. Clark made a motion to adopt the Simplified Municipal Telecommunications Tax at the rate suggested. I. Dicks seconded. All Trustees voted YEA.

M. Bernius asked for feedback from the job descriptions that were distributed a few weeks ago. After discussion, changes needing to be made are: taking "Foreman" off of the job titles, changing the supervisor to the Village President, adding computer skills are needed, and adding maps need to be maintained and kept current. M. Bernius made a motion to approve the descriptions with the discussed chances. D. Duzan seconded. All Trustees voted YEA.

Approve Expenditures
T. Clark made a motion to approve expenditures in the amount of $71,077.34. S. Perrine answered some questions regarding some of the current and upcoming expenditures. K. Good seconded. All Trustees voted YEA.

President Kingery asked everyone to stay after the meeting for a few minutes to sign some needed forms.

Adjourn

President Kingery adjourned the meeting at 8:14 pm