A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday, October 19, 2009. Village President Ron Kingery called the meeting to order at 7:00pm. Roll call was answered by Trustees Terry Clark, Karen Good, Darrell Duzan, Matt Bemius. Mike McWilliams, and Iris Dicks.
Approval of Previous meeting minutes
The following meeting minutes were approved as presented: October 5,2009, regular meeting; October 5,2009, Executive Session (personnel); October 5,2009, Executive Session (property); October 7,2009, Street and Alley Committee; October 12,2009, Water & Sewer Committee; October 15, 2009, Police Committee; and October 16,2009, Street and Alley Committee.
President Comments and Announcements
President Kingery thanked Trustees for the extra time they've put in the last couple of weeks.
The AAEDC is sponsoring a community dinner on Thursday, October 29.
There will be a press conference with state legislators about the Palmer Street project on Friday, October 23, at 11 :3Oam.
There will be a meeting on Thursday in Tuscola regarding flood mitigation.
S. Perrine commented on the financial documents.
Visitors present were Mary Bell; Dave Conlin; Doug McCumber, First National Bank of Arcola; and Herb Meeker, Mattoon Journal Gazette. Village employees present were Roger Hansen, Jeff Mercer, Sue Perrine, Steve Peterson, Storm Smith, and Jim Watkins.
D. McCumber made a presentation regarding their facility and drive-up area for the Arthur Community Bank. He asked that the Village consider the possibility of making West Illinois Street west of Vine Street a one-wav West Street. They would then negotiate with the Village for a drive-up lane.
T. Clark thanked the Village employees for the work on the BBQ festival. He asked about opening the Visitor Center when Theresa is not there. It needs to be open during the day for brochures and restrooms. He commented the landscaping at Meadowview looks nice.
K. Good gave an update about the landscaping at Meadowview. She distributed updated proposed job descriptions for the Street Department.
D. Duzan reminded everyone of the leaf burning policies and alternatives.
M. Bemius stated that leaves can be burned but not on
Village streets. R. Crossman stated The Pumpkin Patch will take leaves, and
if you bum in the Village, you must stay with the fire at all times and it
must put out at dusk.
M. Bernius stated the well pumps generator has quit. The engine is about 55 years old. It's been recommended to replace it with a 120, which would be plenty big enough. He is accumulating more information.
Police Chief Report
Chief Goodman reported Sergeant Hansen did his presentation with the senior citizens regarding registering emergency contacts online with the Secretary of State's office.
Village Attorney Report-None
President Kingery reviewed the current Community Room rental fee structure and a proposed rental fee structure. The Village needs to re-coup some of the expenses, including utilities and janitor. The fees could be effective immediately, but appointments already reserved will still be charged under the current fees. S. Perrine explained how the current paperwork and deposit / fee payment process flows. M. Bernius made a motion to accept the proposed rental fee structure. L Dicks seconded. There was discussion that the reservation is not final until the contract and deposit are received. A11 reservations are tentative for 10 business days or until the contract and deposit are received. A letter should be sent to those with outstanding contracts stating if the contracts are not received by November 15 that the fees will increase. M. Berrnius amended his motion to accept the proposed rental fee structure with the addition of a cancellation fee of 50% of the rental fee, a deposit to be paid at the time of the contract, and the contract and payment must be received within 10 days before the room is available to others. K. Good seconded. All Trustees voted YEA.
M. Bernius made a motion to enter into Executive Session to discuss Village revenues and expenses and cost cutting measures. (5 LCS 120/2)(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. D. Duzan seconded. A11 Trustees voted YEA.
The regular session resumed. All Trustees were present. President Kingery reopened the meeting.
K. Good made a motion to give the Police Department the option of issuing traffic citations as ordinance violations rather than state statute violations effective in 10 days after publication. M. Bernius seconded. This is for the $75 fines. All Trustees voted YEA.
K. Good made a motion to change the parking fines from $5 per offense to $25 per offense effective in 10 days after publication. M. Bernius seconded. Al1 Trustees voted YEA.
K. Good made a motion to change the current policy of charging $25 for unlocking cars outside of the Village limits to $50 within a 6-mile limit of the Village and $20 within the Village including the nearby Amish businesses and a requirement for a hold harmless form. D. Duzan seconded. M. Goodman stated the Department already uses a hold harmless form for unlocking cars. All Trustees voted YEA.
M. Bernius made a motion to authorize M. Goodman to solicit donations to offset the expenses of the DARE program. D. Duzan seconded. A11 Trustees voted YEA.
M. Bernius made a motion to authorize M. Goodman and R. Hansen to seek alternative funding for Arthur's K9 unit. D. Duzan seconded. The funding should come from sources that utilize the K9 unit. A11 Trustees voted YEA.
D. Duzan made a motion to allow K. Mante to take eleven weeks furlough ending in December, 2010, to be coordinated with the Chief of Police. I. Dicks seconded. All Trustees voted YEA.
D. Duzan made a motion to amend the previously adopted Trick or Treat night date. L Dicks seconded. There was discussion about the confusion that would be involved in changing the date at this time and focusing on the holiday in the future. Trustee Good voted YEA. Trustees Clark, Duzan, Bernius, and Dicks voted NAY. Trustee McWilliams voted PRESENT. K. Good asked a note be sent to Mary Huffman.
R. Crossman reviewed the changes to the Meadowview lot sale contract: change the closing date to on or befole five days after approval by the Board, give a first option on Lot 10, and change Lot 11 to Lot 5. K. Good made a motion to ratify the changes reviewed by R. Crossman. M. Bernius seconded. A11 Trustees voted YEA. President Kingery read a thank you memo from Dave Combes.
President Kingery stated the new fence the Cemetery Board installed does not have a building permit. The Cemetery Board is asking for a waiver of the $99 permit fee. More publicity needs 1o be done regarding what needs a building permit. T. Clark made a motion to waive the building fee for the Bourbon Lowe Cemetery Board. K. Good seconded. Trustees Clark, Good, Bemius, and President Kingery voted YEA. Trustees Duzan and McWilliams voted NAY. Trustee Dicks voted PRESENT.
M. Bernius presented information regarding replacing the endloader for the Street Department. He contacted a couple of dealers about pricing; Birkey's stated there is lease purchase that has been bid through the state. The difference after trading in the current endloader is $69,979. The tax levy for the backhoe ends soon. There has been discussion about replacing that levy with one for the endloader. This should not change citizens' tax amounts too much, if any. M. Bernius made a motion to enter into a iease purchase agreement with Birkey's for a Case 521E endloader for a net lease amount of $69,979. D. Duzan seconded. There was discussion about the financing of the equipment. All Trustees voted YEA. Motion passed by aZl3 majority. The authorization for the lease purchase is Ordinance number 10-19A-09. The tax levy is Ordinance number 10-198 09.
D. Duzan stated with the personnel in the Street and Alley Department has been reduced, the Committee would like to change the Leaf, Limb, and Landscape Removal Policy. He presented three options: picking up one day per month, terminate the policy, or allow a flexible schedule to allow people to drop off the waste at the lagoons. There was discussion about adding a fee for the service and having a town wide garbage service. M. Bernius will contact trash providers regarding this option. D. Duzan made a motion to amend the Leaf, Limb, and Landscape Removal Policy to picking up waste on the first and third Tuesdays of the month, weather permitting. M. Bernius seconded. AII Trustees voted YEA.
T. Clark made a motion to approve expenditures in the amount of $101,725.71. K. Good seconded. A11 Trustees voted YEA.
T. Clark made a motion to approve September expenditures not yet approved in the amount of $39,356.16. K. Good seconded. All Trustees voted YEA.Adjourn
M. McWilliams made a motion to adjourn; M. Bernius seconded. President Kingery adjourned the meeting at 10:18pm.