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October 5. 2009

A regular meeting of the Board of Trustees of the village of Arthur, IL, was held on Monday, October 5, 2009. Village President Ron Kingery called the meeting to order at 7:00pm. Roll call was answered by Trustees Terry Clark, Karen Good, Darrell Duzan, Matt Bernius, Mike McWilliams, and Iris Dicks.

Approval of Previous meeting minutes
The special Board meeting minutes of September 28, 2009; the Executive Session minutes of September 21, 2009; and the two Executive Session minutes of September 28, 2009 were approved as presented. The regular meeting minutes of September 21, 2009, were amended as requested; the date for The Berg's chili cook-off, November 7, was added.

President Comments and Announcements
President Kingery stated that work continues on Route 133 west of town and the Arthur Atwood Road work looks great.

The Village streets have recently been oiled and chipped. He recognized J. Watkins for his work on the bridge milling project.

Dirt is still being moved for the drudge ditch project.

The salt and patch storage building is up.

The Village welcomes Tosha Duzan and Pete Oye home from their service to the country.

There was an article in the Decatur newspaper about having open meetings.

Visitor Comments
Visitors present were Dave Combes, Joe Combes, Kaye Dick, Lisa Eller, George Fritz, Judi Hanson, Kevin Huffman, Mary Huffman, Mindy Murphy, Pete Oye, Rod Randall, and Jan Ray. Village employees present were Roger Hanson, Ty Ledbetter, Kevin Mante, Jeff Mercer, Randy Murray, Sue Perrine, Steve Peterson, Storm Smith, and Jim Watkins.

M. Huffman, a fifth grader, voiced her concerns about Trick or Treat night being set for October 29.

L. Eller, President of the Arthur Area Economic Development Corporation, distributed packets to the Trustees. She gave an update for the group's activities, including a community dinner on October 29 at 6:30pm at Yoder's. They are in the process of hiring an Executive Director.

Trustee Reports
K. Good stated the fencing is ready to install at the Meadowview subdivision. Work will start on Friday evening and Saturday.

D. Duzan recognized the Street Department for the new building. The Boy Scouts request I. Dicks and President Kingery to judge pumpkins. There is no new news about the Palmer Street Bridge project. The street plan for 20l0 will be done by November l.

L Dicks asked about campaign signs on boulevard; M. Goodman stated they should be on landowner side of the sidewalk.

Police Chief Report
Chief Goodman stated the monthly report was distributed in the Trustee packets.

Officer Ledbetter completed the program with the driver's education class; Sergeant Hanson and Officer Murray assisted.

He is talking with Maurice Bagley about the bushes in his yard. They are working together on safety the intersection at Boise and Walnut.

Village Attorney Report-None

Old Business
M. Bernius made a motion to enter into Executive Session to discuss Meadowview Subdivision lot sales Illinois Statutes (5ILCS 120/2)(c)(6) the setting of a price for sale or lease of property owned by the public body. M. McWilliams seconded. All Trustees voted YEA.

The regular session resumed. All Trustees were present. President Kingery reopened the meeting.

M. McWilliams made a motion to enter into an agreement with the additions as discussed and lots 9 & 10 will stay as R3 zoning during the term of the contract. D. Duzan seconded. All Trustees voted YEA.

D. Duzan stated when it comes to law enforcement he thinks there should not be a residency restriction other than the chief administrative officer. The power to assign and request backup including specially trained officers is with the Chief. R. Crossman reviewed most lawsuits regarding residence requirements that have lost were about due process. There was brief discussion about the benefits to the Village when employees live in town. M. McWilliams made a motion to suspend residency requirements. D. Duzan explained the hierarchy in law enforcement and the availability of the Chief to request assistance. D. Duzan made a motion to terminate the residency requirement for law enforcement employees with the exception of the chief administrative officer. Police officers present asked questions.  M. McWilliams seconded. Trustees Good, Duzan, and McWilliams voted YEA. Trustees Clark, Bernius, Dicks, and President Kingery voted NAY.

President Kingery reviewed various ways to increase revenue and decrease expenses as previously discussed. Sales tax is projected to be $90,000 behind what was anticipated; when combined with the Water and Sewer loans and other fees not coming in as anticipated, the general fund is projected to have an almost $300,000 deficit. He reviewed a few other ways to cut expenses from the budget totaling about $59,000. That included the $14,500 paid to the Trustees and Village President. D. Duzan stated he's talked with the Street and Alley employees, and there will be no overtime paid. Any overtime accrued will be paid as comp time.

D. Duzan made a motion to suspend paying the Village President and Trustees for one year. M. McWilliams seconded. All Trustees voted YEA.

M. Bernius made a motion to suspend payment of $15,000 for the swimming pool loss for one year. D. Duzan seconded. All Trustees voted YEA.

M. McWilliams made a motion to cancel payment of $2,652 towards donations. K. Good seconded. There was discussion regarding the commitment made towards some donations. Trustees Good, Duzan, Bernius, McWilliams, and Dicks voted YEA. Trustee Clark voted NAY.

M. Bernius made a motion to strike a laptop purchase from the budget. D. Duzan seconded. A11 Trustees voted YEA.

President Kingery reviewed the efforts and planning by the AAEDC. They have done everything that has been requested. Without the Village's commitment and contributions, it will end the group. There was discussion about not cutting advertising during tough times, and this is a good avenue to bring in new businesses and revenues.  This money should be viewed as an investment, not a donation. M. McWilliams made a motion to strike the $20,000 for the Economic Development Corporation. K. Good seconded. Trustees Good and McWilliams voted YEA. Trustees Clark, Duzan, Bernius, and Dicks voted NAY.

M. Bernius made a motion to reduce the amount budgeted for the AAEDC to $10,000. There was discussion about lessening the amount given to the Economic Development Corporation rather than taking it all away. When the group requests money, the amount will be discussed at that time.

M. Bernius made a motion to enter into Executive Session to discuss Village revenues and expenses and cost cutting measures. (5 ILCS I20/2)(c)(l) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, D. Duzan seconded. All Trustees voted YEA.

The regular session resumed. All Trustees were present. President Kingery reopened the meeting.

D. Duzan made a motion to terminate one part-time employee at the Visitors Center and two full-time/part-time employees effective October 16, 2009. K. Good seconded. All Trustees voted YEA.

New Business
R. Randall reviewed the proposal for street closings for the BBQ Festival and the request for a permanent waiver for the license and fees for horse drawn vehicles for BBQ Festival and 3rd Saturday market. He would like to reserve the parking spaces on the south side of West Progress Street; everything will face the south, not the street. They will continue to do everything possible regarding safety. D. Duzan made a motion to approve the street closing proposal as written, L Dicks seconded. All Trustees voted YEA. D' Duzan made a motion to accept horse drawn vehicle license and fee waiver as written. M. Bernius seconded. All Trustees voted YEA.

Approve Expenditures
T. Clark made a motion to approve expenditures in the amount of $43,940.73. I. Dicks seconded. All Trustees voted YEA.

Adjourn
M. McWilliams made a motion to adjourn; M. Bernius seconded. President Kingery adjourned the meeting at 9:28pm.