A regular meeting of the Board of Trustees of the village of Arthur, IL, was held on Monday, September 2r,2009. Village President Pro-tem Matt Bernius called the meeting to order at 7:00pm. Roll call was answered by Trustees Terry Clark, Karen Good, Darrell Duzan, Mike McWilliams, and Iris Dicks.
Approval of Previous meeting minutes
The regular meeting minutes of September 8, 2009, were approved as presented.
President Comments and Announcements
President Pro-Tem Bernius read a thank you note from the Vine Street Christian Church. He commented about complaints received about bicyclers riding too wide on side roads.
S. Perrine commented on the financial documents. All funds have a positive balance; this year's sales tax revenue is behind last year's.
Visitors present were Stephanie Alexander, Sharon Daily, Kaye Dick, and village employee Sue Perrine.
T. Clark commented on the sales tax revenue and how that will affect the budget. He has been made aware that the Village Christmas lights need some attention and commented on the Association of Commerce's Christmas parade plans.
K. Good stated everything is in place for the bridge project. The salt storage building is on track. All of the blocks were purchased at the lower price, and the frame is here. She stated AJ Jess is willing to do the signage for the entrance to the new subdivision. She needs some split cedar rails.
D. Duzan hasn't received any further information about the Palmer Street Bridge funding.
The street plan for next year will be ready in November. Street oiling will be done in October. He commented about street parking on Park Street for festivals. M. Goodman commented on previous year's parking arrangements; with increased attendance, some of those arrangements will be put in place again. He commented on Subway's opening and Boy Scouts starting.
M. Bernius asked if it's possible for the street sweeper to clean out the dust, etc. from gutters by the concrete plant. He stated a resident asked that crosswalks be added around the Methodist Church.
I. Dicks commented about cars parked on south side of Lincoln Street in the no parking
Police Chief Report
Chief Goodman stated Officer Ledbetter will be working with the driver's education class this Thursday and Friday with a drunk driving program.
Sergeant Hansen will meet with local senior citizens about new emergency notification program through the Secretary of State office.
Village Attorney Report-None
S. Alexander presented her plan for The Berg Chili Cook-Off. She wants part of the alley behind her business and Illinois Street from Vine Street east to the alley closed from 6 - 6:30am until 2 - 2:30pm. D. Duzan made a motion to allow the alley and Illinois Street closing from 6:30am to 2pm. K. Good seconded. All Trustees voted YEA.
R. Crossman researched the residency requirement for Village employees, and they are legal. He explained the statute and the exemptions it allows. There was discussion regarding when employees live in town, they pay taxes, shop, etc. in town; are familiar with the people of town; and the possibility of limiting candidates due to this requirement. D. Duzan made a motion to table this item. K. Good seconded. All Trustees voted YEA.
S. Daily stated the Arthur Woman's Club Halloween Festival has been scheduled for the Saturday close to Halloween for many years. This year Halloween is on Saturday night, and the Club would like to have the Festival that night. There was discussion about the football playoff schedule and when the Association of Commerce would probably schedule their Trick or Treat hours. D. Duzan made a motion to set Trick or Treat hours on Thursday, October 29, from 5pm - 8pm. I. Dicks seconded. All Trustees voted YEA.
I. Dicks made a motion to enter into Executive Session to discuss Meadowview Subdivision lot sales Illinois Statutes (5ILCS 12012)(c)(6) the setting of a price for sale or lease of property owned by the public body. D. Duzan seconded. All Trustees voted YEA.
The regular session resumed. A11 Trustees were present. President Pro-Tem Bernius reopened the meeting.
T. Clark made a motion to direct R. Crossman to work out details of the contract for the sale of three lots and present them back to the Board for action at a special meeting on Monday, September 28, at 6pm. K. Good seconded. All Trustees voted YEA.
M. Bernius reviewed the need for an overhead door at the sewer plant and a price from Alco Overhead Doors for $4,026.42. D. Duzan made a motion to purchase a new overhead door for the sewer plant for 54,026.42. K. Good seconded. A11 Trustees voted YEA.
Bernius reviewed the need for a new endloader in the Street Department. Financing was discussed. He would like for bids to be opened at the second October meeting. D. Duzan made a motion to open bids for purchase of an endloader for the Street Department. M. McWilliams seconded. All Trustees voted YEA.
D. Duzan asked for feedback on the proposed Street and Alley Department job descriptions. There was discussion about on-call requirements. Each section of the description was reviewed. There was discussion about needed licenses; no one is currently has a fogger license. D. Duzan will meet Jim Watkins to answer some detail questions. He will bring the descriptions back for discussion about compensation. Action was tabled.
R. Crossman stated he and Kaye Dick will meet tomorrow at 10:30 am in his office.
T. Clark made a motion to approve expenditures in the amount of $17,976.87. K. Good seconded. All Trustees voted YEA.
T. Clark made a motion to approve August expenditures not yet approved in the amount of $68,935.68. D. Duzan seconded. Al1 Trustees voted YEA.
M. McWilliams made a motion to adjourn; T. Clark seconded. President Pro-Tem Bernius adjourned the meeting at 8:14pm.