A regular meeting of the Board of Trustees of the Village of Arthur, IL, was held on Monday, May 18, 2009. Village President Ron Kingery called the meeting to order at7:00pm. Roll call was answered by Trustees Terry Clark, Darrel Duzan, Matt Bernius,
Mike McWilliams, and Iris Dicks. Trustee Karen Good was absent.
Public Hearing for 2009-10 Proposed Appropriations Ordinance
There were no comments for the public hearing.
Approval of Previous meeting minutes The regular meeting minutes of May 4,2009, were approved as corrected. The Executive
Session meeting minutes of May 4, 2009 , and the Finance Committee meetings of May 6, 2009, and May 1 1, 2009, were approved as presented.
President Comments and Announcements
President Kingery recognized Steve Peterson for being awarded Plant of the Year in Group 2 by the Illinois Association of Water Pollution Controller Operators. He reported on the event in which Kitchen Seed Co. received the BESI award from the East Central Illinois Development Corporation. The Village has several previous winners. President Kingery and L Dicks attended Honors Day at Arthur High School. He was pleased to see how the community comes together to support the students.
A Hotel / Motel Tax Committee meeting is scheduled for June 10 at 7pm.
The health insurance for Village employees has increased 109%. The deadline to respond whether the Village is going to stay on the plan is June 15.
President Kingery has received several letters from Representatives Rose and Flider. Legislation has been passed to appropriate $3 billion to the Illinois Jobs Now program. He reviewed some of the criteria for receiving the money. He received a letter from the Douglas County Health Dept. regarding an exercise on June
6 in Hindsboro for dispensing medicine from the national stockpile.
S. Perrine commented on the financial documents. The interest rate changed from?.5o/to l.75To on one of the Water and Sewer CDs. At the end of the frscal year, the Village had a balance of $136,369.36 in the bank.
Visitors present were Trudi Crossman, Barb Eckstein, Rod Randall, and Joyce Streible' Village employees present were Theresa Binion, Sue Perrine, Steve Peterson, and Jim Watkins.
J. Streible reported on a drainage problem in her neighborhood directly affecting her home. Pictures were passed around for Trustees to review. President Kingery referred the issue to Committee.
T. Clark reported on the Finance Committee meetings held since the last Board meeting. He anticipates another meeting within the next one to two weeks'
D. Duzan reported on behalf of the Street and Alley Committee. A proposed map of street improvements and a timeline were distributed and explained. He would like for these to be posted on the website. Job descriptions and 6-month performance revlews
*"r" p.opor.d. Estimates are being requested for work on County Road 100 East andVine Street from Prairie Street to the County Line bridge'
M. Bemius commented on the Finance Committee meetings. He stated Doug McDermott said that the sidewalk grant is in Phase 2 of the process. The Village has not been notified that it is not still iir the process. It is hoped that the awards will be announced in June.
I. Dicks commented on the speech made by Phil Kitchen at the ECIDC event.
Police Chief Report
Chief Goodman also received the letter from Health Department, and he is planning on an officer attending the exercise.
The DARE program graduated 36 students last week. The PSA billboard at the Post Office has posters designed by Avery Schrock and David Rosenbaum.
He announced Karly Goodman, his daughter, won the 7th grade state championship in shot put.
Village Attorney Report
R. Crossman reported there is an upcoming variance hearing for a lighted sign for Eberhardt Village.
Nothing has been heard regarding a decision for the flood plain federal application.There is another flood meeting Wednesday at 7pm.
T. Clark asked about the status of the website. S. Perrine reported she sent e-mail asking that it be "turned on."
B. Eckstein, American Legion Auxiliary President, requested permission to display plaques for all service personnel that graduated from Arthur High School or has left for the service from the Village. Currently, only those soldiers in Iraq, Afghanistan, and
Kuwait are displayed. The Auxiliary purchases the plaques, and the Village puts them on the post. There was a question as to how many plaques this request would entail. B. Eckstein will do some research, and D. Duzan will ask some of his contacts. President Kingery tabled the matter until the next meeting.
The Association of Commerce requests some streets be closed for the Strawberry Jam Festival and the Cheese Festival. There was discussion regarding handicapped parking on the south side of the Visitors Center and the time at which the streets are closed. M.
McWilliams made a motion to approve the street closings as submitted, D. Duzan seconded. All Trustees voted YEA. The Ordinance Number will be 05-l 8A-09.
There was a question regarding how many meters were going to be purchased at this time. Three hundred will be purchased now, and an additional 110 will be purchased if the 0% loan application is approved. M. Bemius made a motion to approve the purchase
of 300 radio read meters from Badger Corporation at a price to be submitted to S. Perrine tomorrow. M. McWiliiams seconded. All Trustees voted YEA,
T. Clark made a motion to approve President Kingery's appointment of David Crist to the Planning and Zoning Board. I. Dicks seconded. All Trustees voted YEA.
T. Clark recommends tabling the approval of the 2009-10 Appropriations Ordinance until Finance Committee meets again. President Kingery tabled the matter.
D. Duzan made a motion to enter into Executive Session to discuss the review of executive session minutes. (Illinois Statutes, 51LCS 120/2)(c)(21) Discussion of minutes of meetings lawfully closed under this Act whether for purposes of approval by the body
of the minutes or semi-annual review of the minutes as mandated by Section 2.06 of the Act. I. Dicks seconded. All Trustees voted YEA.
The regular session resumed. All Trustees were present. President Kingery reopened the meetlng.
M. McWilliams made a motion to destroy the tape of the August 14,2007, ExecutiveSession meeting. D. Duzan seconded. All Trustees voted YEA.
M. McWilliams made a motion to open minutes from the following Executive Session meetings: April 20, 2009; April 13,2009; December 15, 2008; December 1, 2008; and November 17, 2008. D. Duzan seconded, All Trustees voted YEA.
D. Duzan made a motion to approve expenditures in the amount of $31,155.31. L Dicks seconded. All Trustees voted YEA.
M. Bemius made a motion to approve April expenditures not yet approved in the amount of $38,308.61. D. Duzan seconded. All Trustees voted YEA.
M. McWilliams made a motion to adjourn; D. Duzan seconded. President Kingery adjourned the meeting at8'.27pm,